A Comprehensive Step-by-Step Moving Checklist for Kelowna

The moving process doesn’t need to cause anxiety, and it will be easier if you have a solid plan in place. At Country Wide Moving and Storage, our team has assisted countless Kelowna customers with moving since 1986. We’re here to give you the benefit of what we’ve learned, by way of this comprehensive moving checklist. Our goal is to make your move the smoothest one yet.

8 Weeks Before Moving

Keep Documents in Order

• Have a single spot for all moving files, physical or digital
• Include your rental agreement, purchase contract, new insurance policies, and moving company contract
• Add receipts for moving expenses, utility setup, and any repairs or cleaning
• File your mail-forwarding details and phone lists
• Store this folder somewhere easy to access, and consider making digital backups of the most important papers

Sort & Simplify Before You Move

• Set aside things you want to bring to your new place
• Post items online or plan a garage sale
• Reserve a bin or plan to deliver discards to a facility
• Label your stuff by what stays, goes, or gets tossed

Give Away Items You Don’t Need

• Go through belongings and choose items to donate
• Arrange logistics for charitable drop-offs or pickups
• Place all donation items together in one spot, ready for pickup
• Give items to family, friends, or neighbours

Sell Extra Stuff Before You Move

• Advertise things online for a quick sale
• Use good images and descriptions to attract buyers
• Pick a date and set up for a garage or yard sale
• Have supplies on hand for your garage sale

Keep Crucial Papers to Keep Close

• Track down any official paperwork you’ll need
• Gather insurance papers, financial information, and school records
• Choose a protective option for sensitive papers
• Place all important documents together in a secure, easy-to-find spot

Inventory and Special Care Items

• Write down everything you’re moving
• Identify and note items that need special care (fragile, valuable, antiques, electronics)
• Circle or tag pieces that should be wrapped or boxed carefully

Photos for Insurance

• Take clear photos of high-value items
• Save images to the cloud for insurance and condition records
• Store photos in a secure digital folder or print copies for reference

Managing Perishables and Hazardous Supplies

• Finish your fresh food before move day
• Use up or safely throw away cleaning supplies and anything hazardous that movers can't take
• Make arrangements for things you can’t take in the truck

Managing Power, Water, and Other Services

• Research providers for electricity, water, internet, and trash at both addresses
• Confirm that your new place has the right utilities, gas for a gas stove for example
• Call each company to arrange your move-out timing
• Coordinate new connections so you’re never without power or internet
• Write down all service confirmations and keep them handy

Safe Deposit Box and Storage Unit

• If changing banks (long distance move) make plans for emptying out your safe deposit box before moving day
• Pick a day to clear out any storage unit rentals
• Coordinate your access ahead of moving day
• Figure out how you'll safely move any valuables or important documents
• Inspect the unit before leaving to avoid forgotten items

Change of Address

• Make sure your mail is redirected by notifying the postal service
• Update your address with your bank, credit cards, insurance, and any subscriptions you have

Notifying Schools & Healthcare Providers

• Give notice to your children’s school and all your healthcare providers
• Ask about transferring any records you'll need at your new place

Child & Pet Care

• Bring entertainment, snacks, and favourite things for the trip
• Make sure you have any medications or special items your child or pet might need for the day
• If using a pet sitter or daycare, book early and confirm drop-off/pick-up times
• Ensure all pets have current information on identification

Time Off Work

• Plan ahead for needed time away from your job
• Keep colleagues in the loop for smooth coverage
• Activate a message to manage expectations for responses
• Complete time-sensitive projects ahead of schedule
• Book your internet installation in advance for remote work

Local Services

Preparing the Layout of Your New Place

• Figure out the best spots for your furniture and bulky belongings
• Measure doorways, hallways, and staircases to make sure your biggest pieces will fit through
• Ensure every piece fits perfectly before the truck arrives
• Use images to guide your unpacking and setup
• Assign each item to a specific room for quick organization

Packing Necessities and Priceless Belongings

• Gather up personal treasures and keep them separate
• Pack a small bag with chargers, medications, toiletries, and a change of clothes for each family member
• Keep your wallet, keys, and phone handy on moving day
• If you have irreplaceable items (like heirlooms or keepsakes), plan to transport them yourself

Building Access & Keys

• Collect all spare keys, garage door openers, and gate codes for both your old and new homes
• Organize every entry tool in one place and label clearly

Move-In/Move-Out Requirements for Apartment and Condo Residents

• Reach out to both locations to confirm all requirements
• Check on required documents or proof of coverage
• Find out if you need parking permits, elevator reservations, or loading dock access for moving day
• Double-check that all paperwork is done before your move
• Make sure you know the allowed moving hours for each building to avoid surprises

Cleaning Arrangements

• Book a cleaning service for your old home after you move out, so it's ready for the next person (and to help get your deposit back)
• Make sure the new space is spotless for move-in day
• List which spots need extra care or deep cleaning
• Be sure you have what you need for a full DIY clean

Managing Storage Before and After Moving

• Let the storage company know your plans for pick-up
• Pick who’s in charge of moving your stored belongings
• Inventory all stored goods for an easy move
• If you're moving to a new storage unit, reserve it in advance and confirm the address and hours

Notifying Neighbours

• Let your neighbours know your moving date so they can expect extra activity and moving trucks
• Let neighbours know if your move may impact their routine
• Express gratitude for their understanding

Parking Permits/Street Reservations

• Find out about parking rules in both old and new neighbourhoods
• Reach out to arrange for street reservations or permits
• Secure your parking area in advance with easy to see markers or cones

Utility Arrangements

• Make sure every utility is disconnected at your old home and connected at the new address
• Confirm the start and stop dates with each provider so you're not left without service

Packing Personal Items

• Set aside items that you’ll carry yourself for added peace of mind
• Choose strong boxes for personal things and place them somewhere secure
• Clearly label these boxes or bags as "Do Not Move" so the movers know to leave them with you

Essentials Box/Bag

• Pack a box or bag with things you'll need right away at your new home-think toiletries, phone chargers, basic kitchen supplies, and a few days' worth of clothes
• Have your emergency kit or first-night bag within arm’s reach

Taking Care of Borrowed Things

• Gather up anything you've borrowed from friends, neighbours, or the library
• Return library books, borrowed tools, or anything else you don't own before moving day

Prescription Transfers

• Call your pharmacy and arrange to have any prescriptions transferred to a pharmacy near your new home
• Make sure you have enough medication to last through the move, just in case there are any delays

Preparing Major Appliances for Safe Transport

• Unplug the fridge, freezer, washer, and dryer
• Empty all food and contents from these appliances
• Sanitize interiors so your appliances stay odour-free
• Defrost the freezer to prevent leaks and damage during the move
• Dry the appliances completely before moving day

Finish Packing Items You Don't Need Daily

• Complete packing of items you're moving yourself that aren't needed daily
• Select tough boxes and write clear descriptions on each
• Layer extra padding around anything delicate
• Look over your items one last time before moving day

Confirm Moving Day Details

• Reach out to verify what time your movers will show up
• Remind them of anything out of the ordinary
• Keep your mover's details easily accessible

Make a Handy Moving Day Packet

• Gather all important paperwork related to the move (contracts, receipts, inventory lists)
• Include keys, garage remotes, and access cards needed for both old and new homes
• Keep contact numbers for the moving company, building managers, and emergency contacts
• Store all paperwork and small essentials for easy access

Prepare Overnight Bags for the Family

• Prepare a travel bag for everyone with all necessary basics like a few changes of clothes and toiletries
• Don’t forget chargers, any special items, or daily-use medicines

Set Aside Important Documents and Valuables

• Find and assemble all the documents you can’t afford to lose like passports and birth certificates
• Collect jewelry, cash, and other valuables
• Carry sensitive items yourself for peace of mind

Final Declutter

• Walk through the house to catch leftover clutter
• Toss, donate, or recycle items you don't want to bring to the new place
• Check closets, drawers, and storage areas for forgotten things

Have Spending Money Ready

• Withdraw enough cash for tips and on-the-go purchases

Make Sure Caregivers Are Ready for Kid or Pets

• Reconfirm the schedule and drop-off times
• Confirm times, drop-off/pick-up details, and share your contact info with the caregiver

Prepare Garbage Cans for the Next Resident

• Clear out every trash can and recycling bin so nothing gets left behind
• Make sure nothing is left behind and everything is ready for the next resident

Arrange Help at Your New Home

• Arrange for a helper to greet service providers and deliveries
• Make sure someone is available to answer the door and supervise any set-up or installations

Safely Empty and Clean Out the Refrigerator

• Take out everything from both compartments
• Let the fridge and freezer thaw out by airing them
• Wipe down inside surfaces and dry everything to prevent odours or mold

Make Your Washing Machine Move-Safe

• Sanitize the inside to remove soap and residue
• Make sure it's completely dry to avoid any mildew
• Stabilize the drum according to the manufacturer’s instructions
• Leave the door open for a few hours to let any last moisture evaporate

At Your Old Home

• Be on hand to provide instructions or guidance as needed
• Alert movers to pieces that require extra attention or are not going

• Accompany the movers during their inspection to ensure nothing is missed
• Double-check that everything you want moved is included on their list

• Confirm each box has its final room marked
• Keep an eye on the loading to catch any forgotten items

• Go through the house and make sure all windows are closed and locked
• Power down everything before you lock up

• Walk through all spaces to double-check for leftovers
• Open every compartment for hidden belongings

• Leave all necessary keys, garage door openers, and gate remotes for the new occupants
• Share important details about the home’s systems or routines

At Your New Home

• Get to your new home before the movers so you're ready to greet them and unlock the door
• Check that spaces are clear and ready for move-in

• Use your floor plan or notes to show the movers exactly where you want each piece of furniture and each box
• Put up temporary signs to help movers navigate

• Keep track of boxes as they’re delivered
• Quickly review each item for problems before accepting delivery

• Report any issues right away for proper claims
• Snap pictures as proof for your insurance

• Test all major systems as soon as you move in
• Make sure all machines work before unpacking further

• Snap pictures of all meter readings for reference
• Store pictures as proof for future utility claims

• Install new locks for added security if you own the home
• Always confirm with your landlord before altering entry systems

Unpack Essentials First

• Get out your pillows, sheets, and daily supplies as a top priority
• Set up beds and make sure everyone has what they need for the first night

• Let movers know your unpacking priorities at the start
• Offer detailed guidance for each space or room

• Flatten boxes and collect all packing materials
• Arrange for haul-away or drop-off at a recycling centre nearby

• Update your address on your driver's license, car registration, and voter registration
• Follow local rules to make sure your car is properly registered
• Fill out the paperwork so your furry friends are legal at your new address

• Go out and make connections in your new neighbourhood
• Being welcoming can help you feel connected right away

• Give movers the praise or suggestions they deserve

• Keep all files together for future use or proof of expenses
• Store documents safely for tax season or reimbursement

• Pack a small bag or box with phone chargers, daily medications, snacks, and bottled water so you can grab them easily during the move
• Don’t pack these items in the truck—keep them handy for comfort and emergencies

• Before unplugging your TV, computer, or entertainment centre, take clear photos of the cable connections and setup
• Refer to your images for a hassle-free setup

• Set out bedding and basics so bedtime is easy
• Bring extra things to make your family feel at home right away

• Make sure you keep receiving mail at your new address
• Update your address with online shopping sites and any subscriptions

• Research and save phone numbers you might need urgently
• Store emergency numbers on paper and electronically

Need Help With Your Kelowna Move?

When finding dependable movers is a priority in Kelowna, Country Wide Moving and Storage stands out with our commitment to quality service at affordable rates.

• Trust – Relied on by countless Kelowna customers for since 1986
• Experience – Every move is managed by skilled and careful staff
• Affordable Results – Expect transparent pricing and real savings

Take the worry out of moving day – count on the professionals at Country Wide Moving and Storage to handle everything while you focus on starting your new chapter. You’ll notice the difference in our dedication!

Get Your Free Kelowna Moving Quote or phone our team at 778-946-5768 to get started!